Events
Automation saves 25 hours per week at events agency
Integration of WordPress with Eventbrite, Mailchimp and a custom ticket system.
EventMasters · 10 weeks
The challenge
EventMasters organised 150+ events per year and spent 25 hours per week on manual tasks: retyping participants into Mailchimp, sending tickets via Eventbrite and creating invoices. They wanted an automated workflow.
Our approach
1
Analysis of the complete event workflow from registration to invoicing
2
Development of a custom events plugin in WordPress
3
Integration with Eventbrite API for ticket sales and participant management
4
Integration with Mailchimp for automated email campaigns per event
5
Automatic invoice generation on registration via WooCommerce
6
Real-time participant dashboard for event managers
7
Nightly synchronisation between all systems
Results
25 hrs/wk
Time saved
Complete automation
-98%
Errors
No manual entry
+45%
Participants
Through more efficient process
200+/year
Events
More capacity
"The automation has transformed our company. We now organise 200+ events per year with the same team. Everything runs automatically from registration onwards."
F
Fleur Jansen
Director, EventMasters
Technologies
WordPressEventbrite APIMailchimp APIWooCommerceCustom Plugin